Apply for the Contract Administrator – Data Capturer (X8 Posts) vacancy at TETA in Gauteng. Candidates with a National Diploma and 1 year of data capturing or learner administration experience are encouraged to apply before 05 June 2026.

The Transport Education Training Authority (TETA) is recruiting 8 Contract Administrators – Data Capturers in Gauteng. This position is ideal for candidates with a National Diploma and experience in data capturing, learner administration, or project administration.

Data Capturer Vacancy Overview

• Position: Contract Administrator – Data Capturer (X8 Posts)
• Organization: Transport Education Training Authority
• Reference Number: TA-72
• Location: Gauteng
• Job Type: Contract
• Work Level: Skilled
• Salary: Market Related
• Closing Date: 05 June 2026

About the Role (Contract Administrator – Data Capturer (X8 Posts) 2026 – Gauteng| Apply Now)

The successful candidates will provide administrative, data management, records management, and project support services related to skills development programmes, discretionary grants, learnerships, internships, bursaries, and workplace-based learning initiatives.

The role focuses on ensuring accurate data capture, maintaining learner records, supporting contract administration processes, and assisting with compliance and reporting requirements.

Key Responsibilities

Data Capturing and Information Management

• Capture learner, employer, training provider, and project information accurately on SETA systems
• Verify source documents before data capturing
• Update and maintain learner and stakeholder records
• Capture information relating to learnerships, internships, bursaries, and skills programmes
• Perform data validation and quality checks
• Report incomplete or inconsistent information
• Support system uploads and learner tracking processes

Records and Document Management

• Maintain electronic and manual filing systems
• Archive and retrieve learner, project, and contract records
• File contracts, addendums, and supporting documentation
• Ensure confidentiality and security of information
• Support audit and verification processes

Project and Contract Administration

• Support discretionary grant projects and contracts
• Assist with learner registrations, terminations, and certification processes
• Verify project evidence against contractual obligations
• Reconcile learner and project information
• Support project payment preparation processes

Stakeholder Support

• Liaise with learners, employers, and training providers
• Respond to queries regarding grants and learner administration
• Support SDF registration and WSP/ATR submission processes
• Participate in stakeholder workshops and meetings

Reporting and Compliance

• Generate routine reports and statistics
• Assist with monthly, quarterly, and annual reporting
• Support audit preparation activities
• Ensure compliance with SETA policies and procedures
• Adhere to POPIA requirements and confidentiality standards

Minimum Requirements

Qualifications

Applicants must possess:

• National Diploma (NQF Level 6) in:
  • Information Management
  • Public Administration
  • Office Administration
  • Human Resource Management (HRM)
  • Education and Training Development (ETD)
  • Or a related qualification

Experience

• Minimum of 1 year experience in:
  • Data Capturing
  • Project Administration
  • Learner Administration

Added Advantage

Experience in:

• SETA environments
• Education and training sectors
• Public sector administration
• Learner management systems
• Database administration
• Contract administration
• Records management

Knowledge Requirements

Candidates should have knowledge of:

• Skills development processes
• SETA operations
• Skills Development Act (SDA)
• Skills Development Levies Act (SDLA)
• National Qualifications Framework (NQF)
• South African Qualifications Authority frameworks
• Data management procedures
• Records management principles
• Learner management systems
• POPIA requirements
• Contract administration processes
• Public sector compliance standards

Essential Skills

Successful candidates should demonstrate:

• Excellent attention to detail
• Strong data capturing accuracy
• Computer literacy
• Planning and organizing skills
• Communication skills
• Time management
• Problem-solving abilities
• Administrative and filing skills
• Teamwork and interpersonal skills
• Customer service orientation
• Ability to work under pressure
• Professional handling of confidential information

Required Application Documents

Applicants should submit:

• Detailed CV
• Cover Letter

Applicants with foreign qualifications must ensure evaluation by the South African Qualifications Authority (SAQA).

Why Apply?

This opportunity provides:

• Experience within the skills development and training sector
• Exposure to SETA operations and grant administration
• Valuable contract administration experience
• Development of data management and compliance skills
• Opportunity to contribute to national skills development initiatives

How to Apply

Applications must be submitted through TETA’s official recruitment platform:

Closing Date

05 June 2026

Only candidates who meet the minimum requirements should apply.

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